At Evergreeny we respect the privacy of the children
attending the Club and the privacy of their parents or carers. The personal
information that we collect about you and your child is used only to provide
appropriate care for them, maintain our service to you, and communicate with
you effectively. Our lawful basis for processing the personal information relating
to you and your child is so that we can fulfil our contract with you. Our legal
condition for processing any health-related information that you provide about your
child is so that we can provide appropriate care for that child.
Any information that you provide is kept
secure. Data that is no longer required* is erased after your child has ceased
attending our Club.
We will use the contact details you give
us to contact you via phone, email, social media and
post [delete as applicable], so that we
can send you information about your child, our Club and other relevant news,
and so that we can communicate with you regarding payment of our fees.
We will only share personal information
about you or your child with another organisation if we:
·
have a
safeguarding concern about your child
- are
required to by government bodies or law enforcement agencies
- engage
a supplier to process data on our behalf (eg to take online bookings, or
to issue invoices) [if you already have a supplier, you could replace the examples
with info about the supplier and why they are processing your data]
- have
obtained your prior permission.
You have the right to ask to see the
data that we have about yourself or your child, and to ask for any errors to be
corrected. We will respond to all such requests within one month. You can also
ask for the data to be deleted, but note that:
·
we will
not be able to continue to care for your child if we do not have sufficient
information about them
·
even
after your child has left our care, we have a statutory duty to retain some
types of data for specific periods of time* so can’t delete everything
immediately.
If you have a complaint about how we
have kept your information secure, or how we have responded to a request to
access, update or erase your data, you can refer us to the Information
Commissioner’s Office (ICO).
